NOTICE OF ANNUAL GENERAL MEETING
Please note that the AGM for the Belmont 16s Photography Club will take place on August 11th 2021 by Zoom. The meeting will commence at 6.30pm and will be followed by the Zoom presentation re Black and white Travel Photography at 7.00pm.
All committee positions will fall vacant immediately prior to the commencement of the AGM. These positions include: President, Vice President, Honorary Treasurer, Honorary Secretary, Honorary Assistant Secretary plus 5 General Committee Members.
Members who wish to nominate themselves for a position on committee need to send an email to the Secretary Susan Slack (email@example.com) stating the position they wish to nominate for. Members who wish to nominate another member for a position must first obtain permission by the nominated member and they must notify the Secretary to that effect. Each nomination for self or for another member should also have the name of the seconder included in details sent to the Secretary who will verify each nomination’s details.
All nominations must be received no later than 7 days prior to the AGM (midnight on 4th August 2021).Where no nominations for a particular position are received within the time noted above, nominations may be called for on the night. If no nominations are received on the night the position is declared vacant again. The committee may appoint a member directly at a later date if necessary.
At least 2 committee members have already declared their intention to not ask for renomination at the AGM. These include the current President. This is an essential position. One position is not an official Constitutional one but essential to the smooth running of the club: namely Membership Coordinator. Annette Collins can give more information about this role. Please contact her by email if you are interested. The address is firstname.lastname@example.org) It is not a difficult role I am assured. Nominations for this role are not required.
NOTICE OF MOTION Please note also that due to some difficulties arising from Covid 19 regarding determination of membership of our patron club, we need to make a minor change to the Constitution: The proposed change is as follows
“ Fees and Subscriptions part d.
“Membership of Belmont 16ft Sailing Club Ltd shall be confirmed to the Honorary
Treasurer in April each year by forwarding a copy of the receipt for membership to the Honorary Treasurer or a current membership card by any appropriate means”
A motion to this effect will be made at the AGM
A copy of the AGM minutes for 2020 and the agenda for the AGM 2021 will be available on the club website closer to the time of the AGM.